How-to · 7 min read
How to record a Microsoft Teams meeting
Recording a Microsoft Teams meeting is straightforward if you have the right permissions. But most people don't know the exact steps, where recordings are saved, or what to do when recording isn't available.
How to record a Teams meeting (step by step)
1. Join or start a Teams meeting. 2. Click the three-dot menu (More actions) in the meeting toolbar. 3. Click "Record and transcribe" then "Start recording." 4. A notification appears for all participants that recording has started. 5. To stop, click the three-dot menu then "Stop recording." 6. The recording is saved to OneDrive (non-channel meetings) or SharePoint (channel meetings). 7. A link to the recording appears in the meeting chat.
Who can record a Teams meeting?
By default, meeting organizers and people from the same organization can start recording. Guests and external participants cannot. Your M365 admin can further restrict recording through meeting policies in the Teams Admin Center.
Where are Teams recordings saved?
For non-channel meetings: the organizer's OneDrive, in a "Recordings" folder. For channel meetings: the channel's SharePoint document library. Recordings are stored as .mp4 files. By default, recordings expire after 120 days.
AI meeting summaries: better than recordings
A 60-minute recording takes 60 minutes to re-watch. An AI summary takes 30 seconds to read. Tools like CallScrib read the Teams transcript after the meeting ends and produce a structured summary posted directly to the meeting chat within 60 seconds. No bot joins the meeting.
What to do when you can't record
If recording is disabled for your role: Ask your admin to enable transcription. It's less invasive than recording and still captures everything said. Use an AI tool like CallScrib to turn transcripts into summaries automatically. For non-Teams meetings, the CallScrib desktop app captures meetings from any platform. See also: how to get meeting notes without recording permission and our Teams transcription setup guide.
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Frequently Asked Questions
How do I record a Microsoft Teams meeting?
Click the three-dot menu in the meeting toolbar, then "Record and transcribe" then "Start recording." You need organizer permissions or your admin must have enabled recording for your role.
Where are Teams meeting recordings saved?
OneDrive for non-channel meetings, SharePoint for channel meetings. Recordings are .mp4 files that expire after 120 days by default.
Can I record a Teams meeting as a guest?
No. Guests and external participants cannot start recordings. Ask the organizer to record, or use transcription with an AI summary tool.
Is there a way to get meeting notes without recording?
Yes. Enable transcription in Teams and use CallScrib to generate AI summaries automatically. You get structured notes without any recording.
